Job Description

About the Company

Dr Hortons Inc. is seeking a dependable, organized, and proactive Personal Assistant to support daily business operations in a fully remote, part-time capacity. The company values efficiency, collaboration, and exceptional client service while fostering a flexible work environment where employees can contribute directly to operational success and business growth.

About the Role

The Personal Assistant is responsible for providing administrative support, coordinating client and internal communications, managing schedules, and assisting leadership with day-to-day operational activities. This role is ideal for a self-motivated professional who excels in a fast-paced remote environment and enjoys managing multiple priorities with accuracy and professionalism.

Location: Jersey City, New Jersey, United States (Remote)

Responsibilities

Administrative Support

• Manage day-to-day administrative tasks and business operations.
• Support leadership with administrative projects and special assignments.
• Maintain organized records and documentation.
• Ensure timely completion of administrative responsibilities.
• Assist with daily operational activities.
• Support efficient business workflows.

Client Communication & Coordination

• Serve as the primary point of contact for client inquiries.
• Respond to client requests in a timely and professional manner.
• Coordinate communication between clients and internal teams.
• Foster positive client relationships through excellent service.
• Ensure smooth information flow across departments.
• Support a high-quality client experience.

Calendar & Schedule Management

• Organize calendars and daily schedules.
• Schedule meetings and appointments.
• Track project deadlines and important milestones.
• Coordinate meeting logistics and availability.
• Manage scheduling priorities efficiently.
• Maintain accurate calendar records.

Operations & Process Improvement

• Identify opportunities to improve internal processes.
• Support workflow optimization initiatives.
• Coordinate activities across multiple teams.
• Improve operational efficiency through effective organization.
• Assist with process documentation and execution.
• Contribute to continuous operational improvements.

Team Collaboration & Remote Operations

• Work independently with minimal supervision.
• Collaborate effectively with distributed teams.
• Prioritize multiple assignments in a fast-paced environment.
• Demonstrate strong attention to detail and accuracy.
• Maintain responsiveness during agreed working hours.
• Support organizational goals through proactive teamwork.

Requirements

Required Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• High attention to detail and accuracy.
• Proactive and solutions-oriented mindset.
• Ability to work independently with minimal supervision.
• Ability to thrive in a fast-paced remote environment.

Preferred Qualifications

• Experience working remotely or in a distributed team environment.
• Familiarity with Microsoft Office.
• Familiarity with Google Workspace.
• Experience coordinating across multiple teams or departments.

Benefits

• Flexible part-time work schedule.
• Fully remote work opportunity.
• Opportunity to work closely with leadership.
• Collaborative and growing team environment.
• Opportunity to make a direct impact on operations and client experience.

Equal Opportunity Employer

Dr Hortons Inc. is committed to fostering an inclusive workplace where all qualified applicants receive equal employment opportunities regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic. The company values diversity and is dedicated to creating a respectful and supportive work environment for all employees.

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